This agreement sets for the terms and understanding between World Ebony Network (WEN), thereafter identified as and the undersigned at the address provided. RECITALS WEN advances culturally grounded prevention, survivor protection, and ethical collaboration with competent authorities to reduce harms. Partner is an investigative and/or human rights entity (or individual/institution/church/association/legal or rights agency) with capacity to support survivor centered services and lawful reporting. Parties will collaborate on civil society initiatives addressing child/adult exploitation, sexual abuse, fraud, and human trafficking, strictly avoiding any enforcement role. PURPOSES The purpose of this agreement is to establish a partnership with the undersigned to implement the workplan to advance prevention, detection (civil society), survivor protection, and ethical, lawful coordination, no surveillance, raids, or arrests. KEY CLAUSES (OVERVIEW) You agree that WEN will assume the program/project management role, which includes planning, scheduling, communications, risk, quality management to ensure an agile and effective collaborative process. As such, WEN requires strict adherence to its requirements, which includes your timely written responses and updates, transparency, and accountability. WEN cCAMP Director, the program board, or a designated WEN representatives will be the coordinating lead person but, in the absence or any of these individuals, please contact the CEO. To ensure the integrity of WEN’s activities, information and disclosures are treated as a matter of principle and legal requirements on the STRICTEST CONFIDENTIALITY. Thus, you are required to sign the below confidentiality, non-disclosure, to allow the free flow of information amongst affiliate/partners involved in this case.
1) TERM AND RENEWAL 1.1 Effective Date & Initial Term. This Agreement takes effect on [Effective Date] and will be continued, unless earlier terminated under Section 1.6. 1.2 Project Periods. Where the collaboration is divided into projects or workstreams, each project’s start/end dates, milestones, and deliverables are set out in an agreed upon Workplan, KPIs & RACI. The Agreement governs all such project periods during the Term. 1.3 Conditions Precedent. Work may begin only after: (a) countersignature; (b) designation of authorized focal points; (c) completion of required Safeguarding/PSEA and Data-Protection training; and (d) approval of any budget and payment schedule (if applicable). 1.4 Renewal Options. Upon mutual written agreement, the parties may renew for successive periods of agreed upon months/years (“Renewal Term(s)”), subject to: (a) satisfactory performance against KPIs in Annex (M&E Plan) (if any); (b) continued funding (if any); (c) updated risk and safeguarding assessments; and (d) any revised scope/budget in an amendment or new Statement of Work. 1.5 Mid-Term Review. At approximately the midpoint of each Term or project period, the parties will conduct a performance and risk review (including safeguarding, data protection, and deconfliction). Findings may trigger a written adaptation plan, SOW change order, or, if needed, suspension per Section 1.6. 1.6 Suspension & Early Termination. Either party may suspend activities immediately, in whole or part, upon good-faith belief that continued performance could cause harm to beneficiaries, violate law/policy, compromise safeguarding, breach data privacy, or impede an ongoing investigation. Either party may terminate upon: Material breach (including safeguarding, data, anti-corruption, or Rules of Engagement) not cured within 10 business days of written notice; Legal or funder requirement that makes continuation unlawful or impracticable; Funding unavailability for funded activities; or Mutual written agreement. Obligations intended to survive (confidentiality, data protection, IP licenses as applicable, audit, indemnities, and governing law) will survive termination/expiry. 1.7 Close-Out. Within 30 days of termination/expiry, parties will complete: (a) handover of materials; (b) final de-identified reports; (c) return or secure destruction of data per policy; (d) settlement of eligible costs; and (e) lessons-learned.
2.1 Shared Mission & Civil-Society Posture Collaborate to prevent and respond to child/adult exploitation, sexual abuse, fraud, and human trafficking, through non-enforcement civil-society activities: awareness/education, survivor referral and services, research and policy dialogue, capacity-building, and lawful reporting via approved official channels only. The parties are not deputized and shall not conduct or direct law-enforcement actions (no surveillance, stakeouts, raids, arrests, or operational tasking of authorities). 2.2 World Ebony Network (WEN) Responsibilities Leadership & Governance: Provide overall coordination; convene kick-off and cadence meetings. Safeguarding/PSEA: Maintain and enforce survivor-centered standards; ensure training completion prior to field work; monitor compliance. Data Protection & Deconfliction: Maintain data-minimization, secure transfer/storage, retention limits; operate the deconfliction process and contact point. M&E & Learning: Define indicators, tools, and reporting templates; lead After-Action Reviews; compile quarterly learning briefs. Branding/Comms: Provide asset kits and approvals; oversee ethical storytelling and crisis comms. Capacity-Building: Deliver/arrange trainings (safeguarding, data/privacy, referral pathways, ethical research). Financial Management (if applicable): Administer payments per Annex A budget (Any financial compensation is between the partner and the client) 2.3 Partner Responsibilities (Investigative/Human-Rights Organization, Institution, Church, Association, Legal/Human-Rights Agency, or Individual) Implementation: Execute agreed upon activities with due care, professionalism, cultural sensitivity, and risk management. Safeguarding/PSEA: Enforce zero-tolerance for SEA; complete pre-deployment and annual refreshers; ensure vetting/background checks where required; maintain safe recruitment and supervision. Lawful Reporting & Referrals: Use official portals/hotlines listed in Annex C/F and local laws (e.g., child-protection mandatory reporting). Keep auditable records of date/time/channel and do not transmit PII via unsecured channels. No Operational Interference: Do not contact suspected perpetrators or attempt investigative tactics that could endanger beneficiaries or obstruct justice; immediately escalate suspected risks via the incident pathway. Data & Privacy: Collect only necessary data; obtain informed consent where required; de-identify wherever possible; restrict access on a need-to-know basis; follow retention/destruction instructions as provided. Branding/Comms: Seek written approval for use of names/logos; avoid sensationalism; never disclose Protected Information; route media to Comms Leads. Reporting: Provide timely activity, safeguarding, and financial reports per Annex B cadence; notify WEN within 24 hours of any serious incident, breach, or potential deconfliction conflict. Sub-Implementers/Volunteers: Flow down these obligations by contract or policy; monitor and document compliance. Compliance: Adhere to anti-corruption, sanctions, export controls (as relevant), and all applicable local/national laws. 2.4 Joint Responsibilities Risk & Security: Maintain a joint risk register; agree on stop-work thresholds; adapt activities when contexts change. Quality Assurance: Participate in spot checks, file reviews, and field monitoring; address corrective actions promptly. Learning & Adaptation: Share lessons; co-author public-interest briefs using de-identified information; coordinate stakeholder engagement without compromising safety or investigations. Inclusive Practice: Ensure accessibility, non-discrimination, and culturally appropriate engagement with communities and survivors. 2.5 Service Levels & Timeframes Incident notification: high-severity within 24 hours; written follow-up within 72 hours. Deconfliction response: acknowledge within 2 business days; pause any conflicting outreach until clearance. M&E reporting: monthly activity/finance; quarterly KPI review; endline report at close-out. 2.6 Funding & Resources (if applicable) Each party’s cost-share, in-kind contributions, and payment schedule appear(see step 4). Expenditures must be allowable, allocable, and reasonable; procurement follows the conflict-of-interest controls and competitive-bid thresholds in the COI Policy. 2.7 Conflicts of Interest Parties implement and enforce a COI Policy. Covered persons must disclose actual/potential/perceived conflicts before involvement and within 5 business days of any change; recusals and management plans will be recorded in the COI Register. Violations may trigger corrective action up to termination. 2.8 Rules of Engagement (RoE) The parties will operate under the Agreement’s RoE: civil-society activities only; lawful information-sharing via approved channels; survivor-centered safeguarding; deconfliction prior to actions that might overlap investigations; and strict media/communications discipline.
ROLE & RESPONSIBILITIES Continued The undersigned agrees to: PROFESSIONAL CONDUCT Maintain confidentiality per organizational and legal requirements. Abide by the WEN’s code of ethics, volunteer handbook, and safety guidelines. TIME COMMITMENT Hours: “as scheduled” On-Call Availability: “as agreed upon” Training & Meetings: Attend mandatory training orientation (if any), continuing education (if any), and debrief sessions. 4. Training & Supervision The Organization will provide initial training (if any), and occasional briefings in cultural sensitivity, and crisis response. 5. Confidentiality All personal, spiritual, and medical information shared is to be kept strictly confidential, except where disclosure is required by law. 6. Boundaries The undersigned/partner will not: Accept payment or gifts for services rendered in their volunteer or nonprofessional role. Provide services outside the scope of work, without prior approval. Engage in proselytizing or coercive religious activity. 7. Non-Employment Status If a WEN volunteer, partner understands that This is a volunteer position and not an employment relationship. No wages, salaries, or benefits will be provided. The Volunteer is not covered by workers’ compensation unless otherwise required by state law, which will be discussed and agreed upon between partner and WEN 8. Liability & Indemnity The partner/volunteer releases the Organization from any liability arising from volunteer service, except where caused by gross negligence or willful misconduct of the Organization. The partner/Volunteer agrees to indemnify and hold harmless the Organization from claims resulting from their actions during service. 9. Agreement & Signatures By signing below, both parties agree to uphold the terms of this Agreement. Please review this confidentiality agreement and affirm you agree with it.
It will be prudent of all parties to appreciate the effort involved in running this program. This agreement is not a commitment of funds. Funding may be required based on the nature, scope, and size of the audience. If so, it may be possible for WEN to charge administrative fees for services or workshops in the future. This is subject to change based on the effectiveness and workload of this program/project. Also, any compensation required by a partner, will only be discussed with the client. WEN does not engage in compensation discussion between our partners and clients (follow compensation terms outlined in WEN’s legal referral service page.
