Dear Undersigned,
On behalf of the World Ebony Network (WEN), WEN is pleased to invite you to serve on the Global Chiefs for Change Accountability Board (GCFCAB) Program Advisory. Your leadership and demonstrated commitment to [equity, systems change, governance, community impact, education, health, economic inclusion—choose what fits] align strongly with the purpose of GCFCAB and the outcomes we are working to advance.
We are reaching out to you because we recognize your experience in [policy/strategy/organizational leadership/community development/finance/technology/education/health/etc.], your credibility across stakeholders, and your ability to provide independent, thoughtful guidance that helps translate vision into measurable results. Specifically, we are looking for you to join an experienced program board of advisors who will bring:
WEN will provide a dedicated staff liaison to coordinate scheduling, materials, and follow-ups. We aim to make participation efficient, purposeful, and outcomes-driven—so your time is spent where it adds the most value.
The undersigned understands that his or her volunteer assignment will begin on the date on this document and that he or she will spend the agreed upon hours providing volunteer services. I also understand that my volunteer assignment is predicated on the terms and conditions in this agreement.
This Agreement, made on date on this application by and between World Ebony Network (WEN) hereinafter referred to as “Organization”, and the signatories of this agreement, hereabout referred to as “Volunteer”. WITNESSETH Whereas, Volunteer intends to donate services to the Organization identified above, and said Organization intends to accept the donation of volunteer services. NOW THEREFORE, in consideration of the mutual promises, the parties hereto agree as follows:
2.1 Shared Mission & Civil-Society Posture Collaborate to prevent and respond to child/adult exploitation, sexual abuse, fraud, and human trafficking, through non-enforcement civil-society activities: awareness/education, survivor referral and services, research and policy dialogue, capacity-building, and lawful reporting via approved official channels only. The parties are not deputized and shall not conduct or direct law-enforcement actions (no surveillance, stakeouts, raids, arrests, or operational tasking of authorities). 2.2 World Ebony Network (WEN) Responsibilities Leadership & Governance: Provide overall coordination; convene kick-off and cadence meetings. Safeguarding/PSEA: Maintain and enforce survivor-centered standards; ensure training completion prior to field work; monitor compliance ). Data Protection & Deconfliction: Maintain data-minimization, secure transfer/storage, retention limits; operate the deconfliction process and contact point . M&E & Learning: Define indicators, tools, and reporting templates; lead After-Action Reviews; compile quarterly learning briefs. Branding/Comms: Provide asset kits and approvals; oversee ethical storytelling and crisis comms. Capacity-Building: Deliver/arrange trainings (safeguarding, data/privacy, referral pathways, ethical research). 2.3 Volunteer Responsibilities Implementation: Execute agreed upon activities with due care, professionalism, cultural sensitivity, and risk management. Safeguarding/PSEA: Enforce zero-tolerance for SEA; complete pre-deployment and annual refreshers; ensure vetting/background checks where required; maintain safe recruitment and supervision. Lawful Reporting & Referrals: Use official portals/hotlines listed in Annex C/F as directed and local laws (e.g., child-protection mandatory reporting). Keep auditable records of date/time/channel on WEN designated portals, as directed, and do not transmit PII via unsecured channels. No Operational Interference: Do not contact suspected perpetrators or attempt investigative tactics that could endanger beneficiaries or obstruct justice; immediately escalate suspected risks via the incident pathway. Data & Privacy: Collect only necessary data; obtain informed consent where required; de-identify wherever possible; restrict access on a need-to-know basis; follow retention/destruction instructions. Branding/Comms: Seek written approval for use of names/logos; avoid sensationalism; never disclose Protected Information; route media to Comms Leads. Reporting: Provide timely activity, safeguarding, and financial reports as directed; notify WEN within 24 hours of any serious incident, breach, or potential deconfliction conflict. Policy: Flow down these obligations by contract or policy; monitor and document compliance. Compliance: Adhere to anti-corruption, sanctions, export controls (as relevant), and all applicable local/national laws. 2.4 Joint Responsibilities Risk & Security: Maintain a joint risk register; agree on stop-work thresholds; adapt activities when contexts change. Quality Assurance: Participate in spot checks, file reviews, and field monitoring; address corrective actions promptly. Learning & Adaptation: Share lessons; co-author public-interest briefs using de-identified information; coordinate stakeholder engagement without compromising safety or investigations. Inclusive Practice: Ensure accessibility, non-discrimination, and culturally appropriate engagement with communities and survivors. 2.5 Service Levels & Timeframes Incident notification: high-severity within 24 hours; written follow-up within 72 hours. Deconfliction response: acknowledge within 2 business days; pause any conflicting outreach until clearance. M&E reporting: monthly activity/finance; quarterly KPI review; endline report at close-out.
ROLE & RESPONSIBILITIES CONTiNUED 2.6 Funding & Resources (if applicable) Unless specified, costs incurred while conducting activities is at the volunteer’s expense. 2.7 Conflicts of Interest Parties implement and enforce a COI Policy. Covered persons must disclose actual/potential/perceived conflicts before involvement and within 5 business days of any change; recusals and management plans will be recorded in the COI Register. Violations may trigger corrective action up to termination. 2.8 Rules of Engagement (RoE) The parties will operate under the Agreement’s RoE: civil-society activities only; lawful information-sharing via approved channels; survivor-centered safeguarding; deconfliction prior to actions that might overlap investigations; and strict media/communications discipline. PROFESSIONAL CONDUCT Maintain confidentiality per organizational and legal requirements. Abide by the WEN’s code of ethics, volunteer handbook, and safety guidelines. TIME COMMITMENT Hours: “as scheduled” On-Call Availability: “as agreed upon” Training & Meetings: Attend mandatory training orientation (if any), continuing education (if any), and debrief sessions. 4. Training & Supervision The Organization will provide initial training (if any), and occasional briefings in cultural sensitivity, and crisis response. 5. Confidentiality All personal, spiritual, and medical information shared is to be kept strictly confidential, except where disclosure is required by law. 6. Boundaries The undersigned/partner will not: Accept payment or gifts for services rendered in their volunteer or nonprofessional role. Provide services outside the scope of work, without prior approval. Engage in proselytizing or coercive religious activity. 7. Non-Employment Status WEN volunteer understands that This is a volunteer position and not an employment relationship. No wages, salaries, or benefits will be provided. The Volunteer is not covered by workers’ compensation unless otherwise required by state law, which will be discussed and agreed upon between volunteer and WEN 8. Liability & Indemnity The Volunteer releases the Organization from any liability arising from volunteer service, except where caused by gross negligence or willful misconduct of the Organization. The Volunteer agrees to indemnify and hold harmless the Organization from claims resulting from their actions during service. 9. Agreement & Signatures By signing below, both parties agree to uphold the terms of this Agreement. Please review this confidentiality agreement and affirm you agree with it.